OFFICIAL RULES AND BYLAWS
Amended on May 23, 1989, July 20 1989, September 16, 2004 and April 21, 2005
ARTICLE I: Name
Section 1. The name of this organization shall be the Democratic Club of Santa Maria Valley–hereinafter referred to as “the Club”.
ARTICLE II: Objectives and Policy
Section 1. The objectives of the Club shall be to:
a. Contribute to the continual improvement of the America government at every level by developing a greater influence for the Democratic Party through increased leadership and responsibility.
b. Inform, interest and educate the voters of the community.
c. Perpetuate the ideals and principles of the U.S.
d. Urge qualified Democrats to serve their governments.
e. Assist Democratic candidates in every way possible.
f. Act as a sounding board of voter opinion.
g. Act as an informed local source of information concerning Democratic policies and candidates.
h. Encourage acceptance of individuals without regard to sex, race, religion, color, cultural or family background.
Section 2. The Club shall maintain the right to interview possible Democratic candidates for any political position on any level of government.
Section 3. The Club shall participate in the making of endorsements through delegates to councils and/or conventions in the districts in which the Club is located. The Club shall support with an aggressive campaign, the candidates endorsed by these councils and/or conventions. Following the primary election, the Club shall similarly support the nominees of the Democratic Party.
Section 4. The Club shall be a member of the California Democratic Council if approved by the membership.
ARTICLE III: Membership
Section 1. All members shall be registered Democrats; the only exceptions shall be:
a. A minor who has stated an intention to register as a Democrat on reaching majority.
b. A citizen who cannot meet residency requirements, but who has stated an intention to register as a Democrat on fulfilling the residency requirements.
c. A person in the process of naturalization, who has stated an intention to register as a Democrat on becoming a citizen.
d. A person registered as an Independent who has expressed interest in the Democratic Club.
Section 2. Any member shall be in good standing upon paying minimum dues.
Section 3. Members may be expelled for cause by a vote of two-thirds of the membership present at a regularly scheduled meeting, at which time a quorum is established and after membership has been informed of intention in writing one (1) week in advance of any regularly called meeting.
Section 4. The Chairperson of the Santa Barbara County Democratic Central Committee shall automatically be a voting member of this Club.
ARTICLE IV: Officers
Section 1. The officers shall be elected at the first meeting of the year in odd numbered years, and shall hold office for a period of two years or until their successors are installed.
Section 2. In case of death of, or resignation of any officer holding an elected office, an election for that vacancy shall be held at the next regular meeting after the membership has received proper notification.
Section 3. The officers of the club shall consist of the following: President, First Vice-President, Second Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer, and this shall be the order in which they will, in the absence of the President, perform as President.
Section 4. Officers may be removed from office if they fail to be present at three consecutive regular meetings without excused absences.
a. The only reason to be accepted for excused absence are illness and if the member is out of the area at the time of the meeting.
Section 5. Officers of the Club can be removed if it is determined by the general membership at a regular meeting that said officer is not performing the duties as outlined in the Rules and By-Laws.
Section 6. To remove an officer for cause, a quorum of the general membership shall be present, and three-fourths (3/4) vote of that quorum shall be necessary to remove to remove said officer; this after the membership has been informed of the intention in writing one (1) week in advance of any regularly called meeting.
Section 7. Any officer may resign by submitting in writing or orally at a regular meeting, a request for resignation.
Section 8. Any officer who moves from the area, or changes registration must resign immediately.
ARTICLE V: Club Elections
Section 1. Officers for the Club may be nominated from the floor by the general membership at the time of the election.
Section 2. All elections for officers must be by secret ballot.
Section 3. Any persons nominated must accept the nomination in writing or orally.
Section 4. To qualify as a candidate for a Club officer or Delegate, a member must have at least six (6) months continuous good standing in the Club. Exception to this rule shall be granted by a vote of two-thirds (2/3) of membership present at a regularly scheduled meeting.
Section 5. A nominating committee may be elected by the general membership or appointed by the President for the purpose of facilitating the election.
Section 6. The nominating committee shall report one (1) month prior to the election.
ARTICLE VI: Duties of Officers
Section 1. The President shall preside at all meetings of the general membership and all meetings of the executive board when present. The President shall make appointments of other committee chairpersons as necessary for the operation of the Club, and be responsible for the overall direction and operation of the Club, and for the preparation of the meeting agenda.
Section 2. Both Vice-Presidents shall assist the President in every way.
Section 3. The Recording Secretary shall keep a record of all meetings of the
organization and act as depository for all formal reports of the officers and of the committees.
Section 4. The Corresponding Secretary shall be responsible for all Club correspondence under the direction of the board or general membership.
Section 5. The Treasurer shall receive and disburse all funds. The Treasurer shall keep an account, available at all times, of all funds received and disbursed, and shall render an account to the Executive Board and to the Club at each meeting, and shall be responsible for the submission of any reports, and returns, as may be required by law. The Treasurer shall keep a record of all members who have paid their dues for the current calendar year.
ARTICLE VII: Standing Committees
Section 1. The President shall appoint Chairpersons of the following Committees:
Membership, Young Democrats, Newsletter, Precinct Organization, Headquarters, Community Outreach, Media Relations, Fair Booth, Labor Liaison, Program, Telephone, Web-Site, Legislation, Candidates & Endorsements, Tabling Outreach, Ways & Means
Section 2. The President or the committee chairpersons, with the approval of the President, may appoint members to serve on their committees.
Article VIII: Duties of Committee Chairpersons
Section 1. The Chairperson of the Membership Committee shall enlist new members for the Club, keep an accurate Club roster and, accept dues, and give receipt for the same. All monies will be turned over to the Treasurer for recording. This Chairperson will provide interest and talent cards to be filed on the membership as a bank to provide help for the Club.
Section 2. The Chairperson of the Precinct Organization Committee shall establish and maintain a precinct organization with a Captain in each precinct, for the purpose of surveys, registration, and get-out-the-vote campaigns.
Section 3. The Chairperson of the Media Relations Committee shall confer with the President on all press releases and submit same to the media in time to have advance publicity on all Club events. A file or scrapbook with dates noted shall be maintained.
Section 4. The Chairperson of the Program Committee shall be responsible for planning programs for each general meeting.
Section 5. The Chairperson of the Legislation Committee shall keep the Club informed about current legislation.
Section 6. The Chairperson of the Ways and Means Committee shall be responsible for over-all fund drives by the Club.
Section 7. The Chairperson of the Young Democrats Committee shall maintain liaison with the Young Democrats Club, shall sponsor and advise this Club, and give aid whenever possible.
Section 8. The Chairperson of the Headquarters Committee shall be responsible for furnishing the Headquarters with adequate personnel, political data, and to provide help and advise during campaigns. The Chair shall also indoctrinate such personnel with the methods of conducting a headquarters and aid in providing funds for the operation of headquarters, after said headquarters is established by the Executive Board.
Section 9. The Fair Booth Chairperson shall be responsible for planning, decorating and staffing the booth at the Santa Barbara County Fair.
Section 10. The Telephone Committee Chairperson shall be responsible for calling members as required.
Section 11. The Chairperson of the Candidates and Endorsements Committee will attempt to find suitable registered Democratic candidates for all offices in the Santa Maria valley area. The committee shall interview all registered democratic candidates seeking an endorsement from the Club and communicate their findings and recommendations to the Executive Board.
Section 12. The Newsletter Editor will supervise the writing and publishing of a monthly newsletter devoted to Club news and activities under guidelines and policies from the Executive Board in time to be distributed approximately a week before each General Meeting of the members.
Section 13. The Chairperson of the Community Outreach Committee shall monitor and coordinate Club activities designed to increase the participation in the electoral process of the Latino community and other communities of interest; to include cooperation with other organizations with complementary missions.
Section 14. The Chairperson of the Labor Liaison Committee shall be responsible for coordinating Club activities with complementary union activities.
Section 15. The Web-Site Committee Chairperson will be responsible for maintaining the Club website under guidelines and policies from the Executive Board to include needed coordination with other Club activities and recruiting capable backup personnel.
Section 16. The Tabling Outreach Committee Chairperson will be responsible for providing suitable year round tabling activities designed to increase Club visibility and membership and to achieve such other Club objectives as the political season may dictate.
ARTICLE IX: The Executive Board
Section 1. The Executive Board shall consist of the chairpersons of all standing committees, current special committees, the Chairperson of the Woman’s Caucus and the elected officers of the Club, and shall be presided over by the Club President.
Section 2. The Executive Board shall meet monthly prior to the general meeting to prepare the agenda for the general meeting.
Section 3. The Executive Board shall act upon matters of business which arise between the General Meetings of the Club. It shall make recommendations to be acted upon by the Club at General Meetings and shall fill vacancies which may arise between General Meetings.
ARTICLE X: Decision Making
Section 1. For all noticed General Membership Meetings of the Club, necessary decisions shall be made by a simple majority vote of those members present. A quorum shall be those members present.
Section 2. A quorum of the Executive Board meeting shall consist of five (5) members with two (2) elected officers present after notification of all members.
ARTICLE XI: Meeting Procedure
Section 1. No one shall have the right to be recognized at the meeting except those in good standing.
Section 2. Non-members may be recognized to speak only at the discretion of the Chairman.
Section 3. Meetings shall follow a prepared agenda, and by Roberts Rules of Order, Revised, where they do not conflict with the standing rules and by-laws.
Article XII: Convention and/or Council Delegates and Alternates
Section 1. Convention and/or Council delegates and alternates shall be elected by the general membership at regularly scheduled meetings.
Section 2. If, in the absence of time to schedule a general meeting, delegates shall be appointed by the President.
Section 3. Delegates may be instructed to reflect the opinion or attitude of the general membership if the majority of the membership present and voting so agrees.
Section 4. The delegates will be allowed to use their own judgment on Convention issues, unless otherwise instructed. If it is believed a delegate has seriously violated the trust placed in him by the Club he will have ample opportunity to explain his actions during a regular Club meeting.
ARTICLE XIII: Club Publication
Section 1. The Club shall maintain the right to publish a newsletter.
ARTICLE XIV: Dues
Section 1. Dues shall be set by the Executive Board and shall be payable at the first meeting of each calendar year, or when a new member is taken in the Club.
Section 2. Dues paid after the tenth month in the year shall be applied to the following year.
ARTICLE XV: Amending Process
Section 1. Amendments to the By-Laws may be proposed in writing by any member in good standing, four (4) other members therein concurring.
Section 2. The By-Laws may be amended by two-thirds (2/3) vote of those present at a regularly scheduled meeting at least 30 days following initial notification of all members of proposed amendments.
ARTICLE XVI: Proxy Voting
Section 1. No proxy voting shall be allowed at any meeting of the Club or the Executive Board.
The above Rules and By-Laws, amended on May 23, 1989, July 20 1989, September 16, 2004 and April 21, 2005 are the official Rules and By-Laws of the Democratic Club of Santa Maria Valley.
Joann Marmolejo, Recording Secretary
Adrian S Andrade, President